Sourcing

Sourcing - Intro

Processing quotations electronically with quick, efficient submissions of bids and a greater transparency

Buyers nowadays must ensure a transparent process for initiating business transactions and therefore value the benefits of electronic bid evaluation.

With SupplyOn Sourcing you can organize the inquiry and proposal process more efficiently – and thereby optimize the quality of your sales. With our interface you can receive and manage requests, auctions and bid evaluations sent by your customers.

From simple through to very complex with various items and different scenarios, you will manage all companies’ requests.

Sourcing
Reduce risk and manual processes

Automatic notifications ensure that submission deadlines are met.

Time saving

With a clear and standardized structure, requests for quotation (RfQ) from your customers can be processed efficiently.

One central location

You can keep track of requests and quotations submitted, at all times.

Secure transmission

By submitting your quotations via SupplyOn, you ensure that your quotations are considered.

Sourcing - Process Intro

Getting started

The customer starts an enquiry in SupplyOn Sourcing, selects suitable suppliers, and requests quotations.

You can download the inquiry and upload it again to SupplyOn Sourcing once it has been completed. You can fill in the specified fields in the request and submit a quotation. The customer will compare the offers received and identify the supplier with the best offer and award the contract.

Service Process

How to submit a bid to your customer?

In these instructions you receive an overview of how to create, download and upload a bid on SupplyOn Sourcing:

  1. Your customer started a request for quote (RfQ). You received an invitation to a request by e-mail. Click on the link in the e-mail, log in to SupplyOn.
  2. Select the “Sourcing” menu entry. SupplyOn now shows you the “Open requests” page.
  3. On the “Open requests” page click on the name of the request that you want to bid for.
  4. You will be in the tab “Bid” and there you can read all the “Request details” your customer provided to you.
  5. Scrolling down, you will find the “Supplier response fields” where you fill in all required fields marked with a star.
  6. On the right side of your screen, you can download the request to create your bid in MS Excel.
  7. To create a bid in SupplyOn Sourcing, go to the tab “Enter bid line items”. You need to create a bid for one item. Depending on your customer, there may be a second tab, with a cost breakdown sheet (CBS).
  8. Make sure to fill the fields marked with a star as they are mandatory.
  9. In case you have downloaded your bid, don’t forget to upload it. To this purpose, click on “Upload bid” in the dedicated field on the right of your screen. Browse for your MS Excel. Make sure to not rename the xls. Set the tick to submit the bid immediately and click on “Upload”.
  10. If you have entered the details in SupplyOn Sourcing directly, you can click on “Submit bid”. The request will be in the tab “Answered requests”. You can modify your bid as long as its status is “Active”.
  11. In case you need support during the bid creation, you can find our guided tour on the top of your screen.

Further information

SupplyOn Academy

Supplier Academy

After you register in SupplyOn you can access exclusive Trainings & Insights from the Supplier Community Academy.

Have a look

Support Center

Support Center

Get more information about the SupplyOn Services, the Registration Process, and the User Administration tasks.

Read More