Supply Chain Collaboration

Trench-SCC Intro

SupplyOn Processes - All in One System

In the future, Trench Group will handle the entire purchase-to-pay process (P2P) with selected suppliers electronically via SupplyOn - from the orders including order confirmations, through delivery instructions and advanced shipping notifications (ASN) up to the invoices. This makes ordering by fax, e-mail and telephone, which causes process interruptions, involves a high administrative effort and is error-prone and non-transparent, a thing of the past.

 

Trench_SCC_Process

 

Orders, Order Changes and Order Confirmations

SupplyOn provides you with an overview of all open, pending and completed activities. Using the filter and search functions, you will only see those processes that are relevant for you and you can download them in CSV format for further processing in your internal systems.

If changes are made to orders, you will be notified immediately by e-mail. The updated order shows you by means of markers which changes Trench Group has made. The order history can also be viewed. There are numerous options to set filters and receive e-mail warnings to support you in the order processing. After receiving an order or an order change, you can confirm it. If the requested delivery time or quantity is not feasible for you, you can change it and confirm the order with the changes. The original order as well as your confirmation are separated and thus clearly visible in the system. 

Your benefits

  • Clear presentation of all activities and their processing status in a central cockpit.
  • Tracking of the order history (order changes, order confirmations etc.).
  • Security in your order processing, as no orders are overlooked anymore.

 

Further information

  • Confirming Orders
    Confirming Orders

    You want to know how to check orders and confirm with / without changes?

Planning reliability through delivery schedules

Your next delivery is displayed on the basis of delivery requests from your customer.  

Your benefits

  • Transparence about long- and short-term delivery requests of your customer.
  • Management and processing of due deliveries are supported by a customized view.
  • Fast creation of delivery documents, as data is primarily taken from purchase orders and/or delivery schedules.
  • Automatic calculation of the packaging units according to the stored packaging instructions of your customer.
  • Printing of stickers and delivery documents.

 

 

Further information

  • Delivery Instructions
    Delivery Instructions

    Learn how easy it is to open, rad, print and synchronize a delivery instructions.

On-time notification of your delivery

Planned deliveries can be notified very easily via SupplyOn, as the electronic advanced shipping notification is already pre-filled with the data from the order, the order confirmation or the order change. All you need to do is to complete this data with packaging details, volume and transport data. Alternatively, you can upload the data in Excel format (CSV).

The system also offers you the option of creating and printing Trench Group specific labels and delivery documents.

Your benefits

  • You save a lot of time thanks to pre-filled data.
  • You can easily create Trench Group specific labels and delivery documents.
  • You will receive less queries from Trench Group about deliveries that are already on their way.
  • Tracking of the order history (order changes, order confirmations etc.)
  • Security in your order processing, as no more orders are overlooked.

 

 

Further information

  • Creating ASN
    Creating ASN

    Would you like to know how to create a shipping notification quickly and easily?

Integrated Invoicing Solution

You can easily create your invoices on the basis of your orders or advanced shipping notifications. All the information from these existing documents as well as your supplier master data are automatically transferred to your invoice form. You only need to check the pre-filled fields and add information if necessary.

Your entries are validated against country-specific legal requirements and also against those specified by Trench Group. With a mouse click you can then send your invoice toTrench Group.

Moreover, you have the possibility to generate your invoices in your internal system as CSV. You can easily upload the CSV file to SupplyOn. How this works and which requirements have to be met can be found in our  CSV Portal.

Your benefits

  • Saves time during invoice creation, as most of the required information including references from the order and the delivery data are already pre-filled.
  • Clear allocation of each invoice to the corresponding order.
  • Compliance with tax law requirements and audit security - also in international payment transactions.
  • Trench Group can check and process your electronic invoices considerably faster, as the reference to the order is in the system. This means that you will get your money sooner, helping to avoid financial bottlenecks.

 

 

Further information

  • Creating an Invoice
    Creating an Invoice

    Learn how easy and quick it is to create an invoice and how to check and send it afterwards.

  • Invoice CSV and Excel upload
    Invoice CSV and Excel upload

    You would like to know how to create a CSV or MS Excel template for electronic invoices and then upload it via CSV or XLSX?

Background Data
High Data Security

High performance platform, only accessible for registered users. Security concept that ensures confidentiality and integrity of customer data.

High Transparency

A high level of transparency is ensured for all partners involved at every process level. 

Legal Compliance Check

Compliance with tax law requirements and audit security - also in international payment transactions.

SupplyOn FAQs

Support Center

Get more information about the SupplyOn Services, the Registration Process, and the User Administration tasks.

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SupplyOn Academy

Supplier Academy

After you register in SupplyOn you can access exclusive Trainings & Insights from the Supplier Community Academy.

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