Business Directory

Hitachi Astemo Sellside | Business Directory Intro

Your Company Master Data Management Tool

The SupplyOn Business Directory is the platform to store, maintain, and exchange your latest company data and documents. Information such as sales contact details, company certifications, or even production capabilities will be accessible to any of your customers connected with you in SupplyOn.

By keeping your company master data updated in Business Directory you automatically ensure all your customers are informed, saving you the effort of contacting each customer individually.

Business Directory allows you to present your company to the whole organization of your customer worldwide.

Astemo | Business Directory | Maintain Data

In this video, I will show you how to maintain data in the Business Directory.

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One central solution

Easy maintenance of master data and certificates at just one central spot

Outstanding data quality

Company visibility for all sourcing activities of your customer as well as for other SupplyOn customers

Expiration notification

When the certificate expires, an automatic request to update the certificate will be sent to you

No more duplicate work

You won't have to keep you contact data up to ate in several systems anymore

Hitachi Astemo Sellside | Business Directory Process Intro



How to use the service Business Directory

Log in to SupplyOn and select the service Business Directory in the dashboard.

If you need help in the Certificate Management section, you can click on the icon at the bottom left and receive a guided user tour.

Select the Business Directory from the main navigation. You now see your profile, which is divided into different areas.

Address

The “Address” tab contains general information on your company and on corporate groups assigned to your company where applicable. The company administrator can change the master data in the section "Change company data". The update will be displayed in your profile after relogin.

Company Structure

The “Company structure” tab shows the structure of the corporate group that belongs to your company.

Contacts

On the “Contact” tab, you will find an overview of your most important company contacts and the user information.

Company data

On the “Company data” tab you can save and change information about your company. The data is divided into three categories: rating, KPIs and additional company data. “Rating” contains the company’s ratings (e.g. Moodys). Under “KPIs” you can provide the financial data for the markets that your company is active in (e.g. sales and employee numbers). Information on Electronic Data Interchange (EDI), for example, can be entered under “Additional company data”.

Certificates and audit

On the “Certificates and audit” tab you can provide information on the certificates that the company has acquired. The certificates are divided into three categories: Quality Management System (e.g. ISO 9001), Environmental Management System (e.g. EMAS) and Company with Special Status (only relevant for USA companies).

Manufacturing competencies

You can enter information on the products (e.g. raw materials, part and finished products) and services of your company on the “Manufacturing competencies” tab.

Further information

There  are two menu items in the section certificate management:

Certificates

Under this menu item you will find already created certificates or you can create new certificates.

How to create new certificates?

  • In the menu item Certificates you can click on the button 'Create certificate'
  • Select the Certificate type and the name and confirm
  • On the next page, you can upload your certificate and complete the certificate data

    Note: You can assign the certificate to company sites in the list at the end of the detail view.
  • Click the button 'Save as draft' or 'Activate and close'
Company assignment

Here you can assign the already created certificates to a location.

How to assign certificates?

  • In the menu item 'Company assignment' you can assign active certificates
  • Every company site is depicted as an index card
  • You can open and close the index cards to view the certificates of a specific site
  • Select a valid certificate to assign a certificate to a location
  • Click the “Assign certificate” button in order to select the right certificate

 

Further information

Background Learning

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