Supply Chain Collaboration

Orders, Delivery Call-Off and Delivery Forecast

With the order process via SupplyOn you can receive, check, change and confirm purchase orders. 

Moreover, you can receive and check Delivery Call-Offs and Forecasts.

Order Overview

There are several ways to access the new Purchase Order.

1. You will receive an email with a link directly to the new order.
2. You are logged in SupplyOn and have selected the Supply Chain Collaboration service. Within the order tile you can see an overview of newly received orders.

Order details

Once you have clicked on a Purchase Order, you will see its details:

1. The order items are listed in the Order Line Items tab. You can open a Line Item by clicking on the respective Order number.
2. The Line Item section shows basic information, e.g. Status, Quantity, Dates, Uploading Point, etc. The Line Item Details show further specific information.
3. Section Schedule Lines displays both the Requested Delivery Date and the Requested Delivery Quantity.
4. The tab Header details contains information about the timestamps, incoterm and Order Type.
5. The tab Parties contains information about the addresses and contacts of the different parties.

These Purchase Orders will need to be confirmed, which is shown in the video on the right in the Further Information.

There might be exceptions for specific orders or order types like e.g. Framework Orders (Guideline).

As these Purchase Orders (exception: Framework Order) are also ASN relevant, the respective due deliveries can be used for ASN Creation after the confirmation (see tab Delivery).

Delivery Call-Off

Delivery Call-Offs give an overview about materials that are needed in a certain period. This period is solely defined by the customer and is usually short term (days or weeks).

Furthermore, details about the material quantity and the estimated date of delivery and pickup are provided.

Initially, there will be one step necessary to correct the Cumulative Quantities. 

As these Delivery Call-Offs are also shipment relevant, the respective due deliveries can be used for ASN Creation after the confirmation (see tab Delivery).

Delivery Forecast

The Delivery Forecast (DELFOR) gives an overview about materials that are needed in a certain period of time. This period of time is solely defined by the customer and can be both short term but also long term.

Furthermore, details about the material and quantity is visible. The estimated dates, weekly or monthly buckets are provided for delivery and pickup schedule lines. Delivery Forecasts will be detailed by a Delivery Call-Off shortly before Pickup.

Delivery Forecasts are solely for information and not shipment relevant – therefore, no ASN will need to be created based on Delivery Forecasts.

Videos and guides can be found in the Further information section.

Advanced Shipping Notice and Goods Receipts

Planned deliveries can be notified very easily via SupplyOn, as the electronic advanced shipping notification can be already pre-filled with data from previous processes. This data is originated from the Packing order and/or from the demand or the confirmation.

What you need to do is to verify this data and complete it with further details. 
Afterwards, Labels for Single Packs and Handling Units can be printed.

Advanced Shipping Notice (ASN)

The Dashboard shows the ASN tile with the following information:

• ASN Creation Due
  The aggregated number of due deliveries for which an ASN must be created
• Pending ASN
  In the lower part of the tile there is a more detailed classification of due deliveries: overdue, due today and due next 7 days.
• Create ASN
  Creation of an ASN can be started

ASN Overview

Open the ASN module by clicking on the arrow in the Advance Shipping Notice tile. You are automatically directed to the Advance Ship notices tab, where you have an overview about all created ASNs so far. Next to the Advance Ship notices tab, the ASN overview contains also the ASN Position(s) tab, which provides an overview about all single positions, of the already created ASNs.

Goods Receipt

The Goods Receipt (RECADV) process gives an overview about materials that have been received by TE.

More specifically, Goods Receipt provides Details regarding the received Quantity, the Date, the timeliness of the Receipt and the State of the Receipt.

Videos and guides can be found in the Further information section.

Supply Chain Collaboration Dashboard

• The dashboard displays the Supply Chain Collaboration processes in the view of tiles
• The columns in these tiles are more focused on currently open "To-Dos"
• The full structure is accessible via the menu on the left-hand side

Search Function

The dashboard provides a search for a specific PO, invoice, etc. on the initial landing page

Alerts

The dashboard provides an overview of all alerts per process. To receive an overview of all messages for which an overdue or deviating alert has been created, click on the arrow at the Alerts tile

Choose the desired tab, for which you would like to set alerts (Demand alerts in the context of the purchasing process). Now you can enter your desired criteria for the search function under Advanced Search.

In order to receive alerts for order positions, where order confirmation is overdue, you have to apply a filter for Status Confirmation = Confirmation Status Overdue in the Demand Alerts tab. In the right side you can save your search profile or add a e-mail notification.

View | Profile

In order to personalize your view on various overviews like Orders or Advanced Shipping Notice, you have different options:

Re-Arrange Columns

Left-click and hold the desired column and draw it to the new spot. By releasing the left-click, the column will be re-arranged to the new spot.

Add or remove columns

Click on the right on View and click on the eye icon to add or remove a column.

Create View Profile

Click on the right on View and add an individual view profile with your selected columns.